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 Myrtle Beach Tea Party Bylaws 9/17/12 

The following is the 9/17/12 MBTP by law set copied and pasted on 9/27/12 from http://www.freedomzoneusa.com/mbtpi_documents_2010/2012_MBTP_By-Laws_2012-09-17_FINAL.pdf

 By‐Laws of the Myrtle Beach Tea Party, Inc.

Table of Contents

ARTICLES ARTICLE

TITLE

PAGE

I

Organization

1

II

Mission and Purpose

2

III

Membership

3

IV

Board of Directors

5

V

Officers

8

VI

Membership Meetings

10

VII

Membership Voting

12

VIII

Election Procedures

15

IX

Committees

16

X

Salaries, Expenses, and Reimbursements

19

XI

By‐Laws Amendments

20

XII

Nominee Vetting

21

XIII

Disciplinary Actions

22

XIV

Grievances of Disciplinary Actions

24

XV

By‐Laws Indelibility

26


 

ADDENDUMS ITEM

TITLE

PAGE

A

Membership Application

A

B

Code of Conduct

B

C

Volunteer Action Questionnaire

C

D

Order of Business

D

E

January Election Ballot Sample

E

F

July Election Ballot Sample

F

G

Endorsement Voting Process

G

AMENDMENTS ITEM

TITLE

PAGE

i

Reserved for Later

i

ii

Reserved for Later

ii

ARTICLE I: ORGANIZATION

Section 1: The official name of the organization shall be: Myrtle Beach Tea Party, Inc. This organization may also be known as MBTP; and, the two terms may be used interchangeably throughout this document.

Section 2: This organization’s tax classification shall be a 501(c)4.

Section 3: The organization shall have a seal which shall be in the following form: name of organization, date of incorporation, and state of incorporation.

Section 4: The organization may change its type of entity in accordance with Article VII, Section 11.

Section 5: At any time the MBTP organization is dissolved, all monetary funds and property owned by the MBTP shall be donated to a like‐minded organization, in accordance with S.C. State Statutes.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 1 of 26

ARTICLE II: MISSION AND PURPOSE

Section 1: To educate, inspire, and empower everyday Americans to take peaceful and respectful actions to restore our constitutional republic to the core principles framed by our founders, promoting social goodwill.

Section 2: To provide a watchdog service regarding big government spending, big government growth, and excessive or unnecessary taxation.

Section 3: To provide a public forum for our community to share information, express its concerns, and discuss solutions regarding national, state, and local issues through the organization of rallies, town hall meetings, seminars, mailing campaigns, online information services, etc.

Section 4: To exchange information regarding ongoing activities with other local and national like‐minded organizations in order to promote a return to our nation’s constitutional roots.

Section 5: To publicize our ongoing MBTP activities with relevant media outlets.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 2 of 26

ARTICLE III: MEMBERSHIP

Section 1: Qualifications for Membership

Section 1.1: Membership in this organization shall be open only to natural born citizens or legal residents of the United States who share and support an originalist interpretation of our Constitution.

Section 1.2: New Membership applicants must fully complete the current MBTP Membership Application (Addendum A), the Code of Ethics (Addendum B) along with payment of dues. Annual membership renewals, without lapse, are not required to sign the CODE OF ETHICS unless the document has been revised.

Section 1.3: There are 3 stages of Membership: (1) Internship, (2) Probationary, and (3) Full Membership. Submitting an application does not automatically guarantee Membership.

Section 1.3.1: Internship commences upon submittal of the Membership Application. The Board of Directors shall appoint a Membership Vetting Committee that will research and make a recommendation to the Board for approval or disapproval within 30 days. At least one member of the Membership Vetting Committee shall also be a member of the Board of Directors. At the completion of Internship, Members shall receive an Official MBTP Membership ID.

Section 1.3.1.1 During the 30 day period of internship, these members shall be excluded from any secret ballot voting (refer to Article VII).

Section 1.3.2: The Probationary period commences upon Membership approval for the duration of six months from the date of the Membership Application. During this time their Membership may be revoked, with a full refund of Membership dues with return of their Official MBTP Membership ID, by a two‐thirds vote of the Board of Directors without stating a cause.

Section 1.3.3: Full Membership is awarded upon completion of the Probationary Period.

Section 1.4: Continued Membership is subject to adherence to the MBTP Code of Ethics. Violations of said Code may result in a revocation of Membership and shall require a two‐thirds vote of the Board of Directors. The specific Member in question shall not be allowed to vote if that member is also a Board member.

Section 1.5: Any Member may officially resign by filing a written resignation with the Secretary. Any Member may otherwise resign by announcing the same to two or more members in an email broadcast. In either case, said membership is permanently terminated when the Board sends a certified letter of acknowledgement (“return receipt” and “restricted delivery” are required).

Section 1.5.1: All acknowledged resignations shall be considered final. Reapplying for Membership must undergo the normal vetting process.

Section 1.6: The Membership Application (Addendum A) should reflect all aforementioned specified conditions.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 3 of 26

Section 1.7: Any member or one who has an immediate family member who is running for a publicly elected office or currently holds such an office shall notify the Board of Directors and shall not imply or otherwise state that he is supported by or endorsed by the MBTP, unless official proceedings have so declared (refer to Article VII).

Section 1.7.1: A publicly elected office is defined as a position which is won in a general election or appointed by a government official from whom any part of the salary is paid with public funds.

Section 1.8: Membership shall be based on the calendar year starting on January first. Members who join or renew after October 31st, shall be considered members paid in full for the upcoming calendar year.

Section 1.9: Each member shall bear the full legal and/or monetary responsibility for their own actions.

Section 2: Dues

Section 2.1: Annual membership dues shall be collected in order to clarify voting rights and to establish a financial resource.

Section 2.2: Annual membership dues for the ensuing year shall be proposed by the Board of Directors and approved by a two‐thirds vote of the Membership present at a Regular Meeting.

Section 2.3: The amount of membership dues shall be stated on the Membership Application. (Addendum A)

Section 2.4: The payment of annual dues is required to continue membership.

Section 3: Powers

Section 3.1: The state of South Carolina grants members the following authorities:

(1) Ratify By‐Laws amendments (refer to Article VII, section 10)

(2) Sell Corporate assets (refer to Article VII, section 11)

(3) Election of Officers and Board Members (refer to Article VIII)

(4) Removal of Officers and Board Members (refer to Article VII, section 11)

(5) Dissolve the Corporation (refer to Article VII, section 11)

(6) Other expressed rights of authority granted in these By‐Laws

 

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 4 of 26

ARTICLE IV: BOARD OF DIRECTORS

Section 1: Qualifications

Section 1.1: The business of this organization shall be managed by a Board of Directors consisting of eight elected members plus four (4) honorary/founding members totaling up to twelve (12) Board members which includes the four Officers of this organization.

Section 1.2: The Board shall also consist of three founding members and one honorary member which have the same voting rights as other Board members and may also be elected to serve as Officers.

Section 1.2.1: These founding members in perpetuity are: Gerri McDaniel, Jackie Redding, and Luke Towery.

Section 1.2.2: The Board of Directors shall also include one honorary member in perpetuity, Joe Dugan, in recognition of his well‐established track record of tireless service and selfless dedication to the MBTP.

Section 1.2.3: These founding and honorary seats shall not be replaced in the event of a vacancy.

Section 1.2.4: In the event of a vacancy of a founding or honorary seat, the number of Board members shall be decreased by one.

Section 1.2.5: Each Board member is allowed one and only vote.

Section 1.3: A quorum for conducting official business of the Board of Directors shall be a minimum of five (5) Directors (elected or honorary).

Section 1.4: All Directors elected must be legal citizens of the United States and shall reside in the State of South Carolina at least 201 days of the calendar year.

Section 1.5: Eligibility for a Board seat requires a minimum of one year of continuous Membership in the MBTP and a minimum attendance of 60% of the prior year’s Regular Meetings and events, and have actively participated in at least one committee.

Section 1.6: Eligibility for any seat on the MBTP Board of Directors shall exclude anyone who is running for or currently holds a publicly elected office or has an immediate family member who is running for or currently holds a publicly elected office.

Section 1.7: Eligibility for any seat on the MBTP Board of Directors shall exclude anyone as long as he/she is gainfully employed by a sanctioned political party or by a holder of any elected public office.

Section 2: Membership

Section 2.1: One half of the Board of Directors shall be up for election every six months, at the Annual and Semi‐Annual Meetings (respectively). Terms shall be for a period of one year.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 5 of 26

Section 2.1.1: During the Annual Meeting, the following positions shall be elected: President, Secretary, and the odd numbered Board seats.

Section 2.1.2: During the Semi‐Annual Meeting, the following positions shall be elected: Vice‐President, Treasurer, and the even numbered Board seats.

Section 2.2: As these are not salaried positions, there shall be no limit to the number of terms an Officer or Board member may serve, provided they are elected by the Membership as specified herein.

Section 2.3: The Board of Directors is expected to attend at least 60% of these Regular Meetings and at least 60% of the Board Meetings. Otherwise, their suitability for continued Board membership is subject to review by the other Board members.

Section 2.3.1: Any Board Member who announces intention of candidacy for a publicly elected office shall immediately resign from the Board.

Section 2.4: Resignation from the Board should be in writing and submitted to the Secretary or the President.

Section 2.5: Vacancies in the Board of Directors shall be filled by an appointee determined by a vote of the majority of the remaining members of the Board of Directors for the balance of their current term.

Section 2.6: Any Director may be removed by either a three‐fourths vote of the Board or by a vote of two‐thirds of all attending Members when sufficient cause is demonstrated, provided a quorum is present.

Section 2.6.1: A Director may have legal representation (at their own expense) at any removal hearing.

Section 2.6.2: In the interest of due process, the Board of Directors shall determine the rules for this hearing as it may deem necessary for the best interests of the organization at that time.

Section 2.6.3: The Board of Directors member in question may not vote in the removal proceedings.

Section 3: Board Operations

Section 3.1: The Board of Directors shall have the control and management of the affairs and business of this organization.

Section 3.2: The Board of Directors shall provide direction, recommendation, and counsel to Committees and Membership in defining missions and goals.

Section 3.3: The Board of Directors shall only act in the name of the organization when it shall be regularly convened by its Chairman or his designee after due notice to all the Directors of such meeting.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 6 of 26

Section 3.4: Immediately after the Annual and Semi‐Annual Meeting, providing a quorum is present, the Board shall elect its own Chairman from a non‐Officer seat. The Chairmanship term shall be six months.

Section 3.5: Regular meetings of the Board of Directors shall be held as frequently as deemed necessary, typically at least once per calendar month, with at least a five (5) day notice unless a matter of urgency is to be discussed at a time and place to be determined by the Chairman of the Board or his appointed designee.

Section 3.6: Unless otherwise stated herein, a simple majority vote (51%) of those in attendance is required for approval of Board business.

Section 3.7: Each Director shall have one vote and such voting may not be done by proxy. However, a conference call may be utilized for voting in certain circumstances.

Section 3.8: The Board of Directors may make such rules and regulations covering its meetings as it may, in its discretion, determine necessary.

Section 3.9: The Board of Directors may select a Secretary from one of their members or, by default; the Office of Secretary will perform as such.

Section 3.10: In addition to the Treasurer, the Board of Directors shall assign another Board Member who is authorized to sign the checks or drafts of the organization.

Section 3.11: The Annual and Semi‐Annual Assessment Reports shall be prepared by the Board of Directors for presentation to the Membership. It shall consist, at least, of the following data:

(1) Current member dues

(2) Board of Directors roster and their positions

(3) Permanent Committee Chairs

(4) Any temporary committee designations and chairs

(5) A Financial Report

(6) The State of the Organization Report

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 7 of 26

ARTICLE V: OFFICERS

Section 1: The Officers of the organization shall be as follows: President, Vice‐President, Secretary, and Treasurer. Officers shall, by virtue of their office, be members of the Board of Directors.

Section 2: The President

Section 2.1: Shall preside at all membership meetings unless the President or the Board designates a replacement Chair.

Section 2.2: Shall present a detailed report of the organization’s work at each Annual and Semi‐annual Meetings.

Section 2.3: Shall ensure that all books, reports, and certificates required by law are properly kept and/or filed by designated person(s).

Section 2.4: May be one of the officers who signs the checks or drafts of the organization.

Section 2.5: May appoint, at his discretion, temporary committees.

Section 2.6: Shall promptly submit to the Board of Directors any and all communications which are addressed to him as President of the MBTP.

Section 2.7: Shall have such powers as may be reasonably construed as belonging to the Chief Executive of any organization. These powers may be overridden on a case by case review by a two‐thirds vote of the Board of Directors.

Section 3: The Vice‐President

Section 3.1: Shall, in the event of the absence or inability of the President to exercise his office, become Acting President of the organization with all the rights, privileges, duties, and powers as if he had been the duly elected President until the term of Office has been fulfilled.

Section 3.2: May be one of the officers who signs the checks or drafts of the organization.

Section 3.3: Shall assist the President, as requested.

Section 4: The Secretary

Section 4.1: Shall keep the minutes and records, including all attendance records, of the organization in appropriate books.

Section 4.2: Shall be responsible for filing any certificates required by any statute: federal, state, or local.

Section 4.3: Shall ensure that all notices are sent to Members of this organization.

Section 4.4: Shall be the official custodian of the records and seal of this organization.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 8 of 26

Section 4.5: May be one of the Officers who signs the checks and drafts of the organization.

Section 4.6: Shall promptly submit to the Board of Directors any and all communications which shall be addressed to the Secretary of the MBTP.

Section 4.7: Shall exercise all duties incident to the office of Secretary of any organization.

Section 5: The Treasurer

Section 5.1: Shall have the care and custody of all monies belonging to the MBTP and shall be responsible for such monies and securities of the MBTP.

Section 5.2: Must be one of at least two Officers who shall sign checks or drafts of the organization.

Section 5.3: Shall allow funds to be deposited in a regular business bank or trust company.

Section 5.4: Shall maintain a “petty cash” fund which shall not exceed $300.00 and must be receipt‐reconciled at least monthly (in compliance with Article X).

Section 5.5: Shall present a brief Monthly Financial Statement to the Membership and an official Financial Report at the Annual and the Semi‐annual Meetings.

Section 5.6: Shall exercise all duties incident to the office of the Treasurer of any organization.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 9 of 26

ARTICLE VI: MEMBERSHIP MEETINGS

Section 1: There are four types of meetings held by the MBTP: Regular, Special, Annual, and Semi‐annual. All meetings except Regular meetings must, by their nature, be designated for members only.

Section 1.1: Special events (town halls, rallies, etc.) sponsored by the MBTP shall be considered open to the general public.

Section 1.2: During all meetings held by the MBTP, a loose interpretation of Roberts Rules of Order shall be utilized, when necessary, at the discretion of the Chairman of the meeting, typically the President.

Section 1.3: Due notice of all meetings shall be communicated to the Membership.

Section 1.4: A quorum for the purposes of conducting official business of the MBTP shall consist of not less than 10% of all current Members, or a minimum of 25 attending members.

Section 1.4.1: In any case, at least one‐half of the elected Board of Directors must be present.

Section 1.5: If a quorum is not present, a lesser percentage may adjourn the meeting for a period of not more than two weeks from the date of the originally scheduled meeting.

Section 2: Regular Meetings

Section 2.1: Regular Meetings of this organization shall be held as deemed fit by the President, typically twice per month, typically on the 2nd and 4th Mondays.

Section 2.2: Regular Meetings shall follow the Order of Business Agenda (refer to Addendum D)

Section 2.3: The President and the Board of Directors may permit a Patriot Focus, said Patriot Focus shall consist of a guest speaker presenting a topical or relevant issue.

Section 3: Special Meetings

Section 3.1: Special Meetings of this organization may be called by the President for the best interest of the organization at the request of three‐fourths of the Board of Directors or three‐fourths of attending members of the previous Regular Meeting.

Section 3.1.1: Any Meeting requiring a secret ballot vote shall be a Special Meeting.

Section 3.2: The notice for Special Meetings shall state the reasons that such meeting has been called, the business to be transacted at such meeting, and by whom it was called.

Section 3.3: No other business but that specified in the notice may be transacted at such Special Meetings without the unanimous consent of all present at said meeting.

Section 3.3.1: Additional rules may be applied to these Special Meetings as deemed necessary by a two‐thirds majority of the Board of Directors.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 10 of 26

Section 4: Annual Meeting

Section 4.1: The Annual Membership Meeting of the MBTP shall be held in the month of January. The purposes of this meeting shall be to hold elections and to present annual reports.

Section 4.2: During the Annual Meeting, the following positions shall be elected: President, Secretary, and the odd numbered Board seats.

Section 4.3: This election shall be conducted in adherence to the procedure outlined in Article VIII of these By‐Laws.

Section 4.4: The annual reports shall be presented in adherence to the procedure outlined in Article IV, Section 3.11 of these By‐Laws.

Section 5: Semi‐Annual Meeting

Section 5.1: The Semi‐annual Meeting of the MBTP shall be held in the month of July. The purpose of this meeting shall be to hold elections and to present semi‐annual reports.

Section 5.2: During the Semi‐annual Meeting, the following positions shall be elected: Vice‐President, Treasurer, and the even numbered Board seats.

Section 5.3: This election shall be conducted in adherence to the procedure outlined in Article VIII of these By‐Laws.

Section 5.4: The Semi‐annual reports shall be presented in adherence to the procedure outlined in Article IV, Section 3.11 of these By‐Laws.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 11 of 26

ARTICLE VII: MEMBERSHIP VOTING

Section 1: There are four types of voting conducted at the membership meetings: Motions, Elections, Endorsements, and Special Voting.

Section 1.1: Voting results shall be considered “The Will of the Membership” and shall be accepted by the Board of Directors.

Section 1.2: Voting is restricted to members only, as defined in Article III of these By‐Laws. No person shall be permitted to become a Member and vote in the same meeting.

Section 1.3: No voting in absentia or by proxy shall be allowed.

Section 1.4: The Meeting Chairman may, prior to the commencement of voting, appoint non‐Board Vote Inspectors (typically three).

Section 1.4.1: Secret ballot voting shall require the appointment of Vote Inspectors.

Section 1.4.2: No Vote Inspector shall be directly involved in any question voted upon.

Section 1.4.3: No Vote Inspector shall be a candidate during an election.

Section 1.4.4: Vote Inspectors shall, at the conclusion of the voting, tally and certify the results.

Section 1.4.5: The Secretary shall physically affix the certified tally to the minutes of that meeting.

Section 2: Motion voting is a call for approval/disapproval of a floor motion during a Regular Meeting.

Section 2.1: Motion voting shall be verbal, by a show of hands, or standing as determined by the President.

Section 3: Election voting determines Officer and Board seats.

Section 3.1: Election voting shall be by secret ballot.

Section 4: Endorsement voting determines official MBTP support of political candidates for public office.

Section 4.1: Endorsement voting shall be by secret ballot.

Section 5: Special Voting shall be called for the purpose of resolving a particular situation for which a Special Meeting was called.

Section 5.1: Special voting may be verbal, by a show of hands, by standing, or by secret ballot as determined by the Board of Directors.

Section 6: Voting results shall be tallied by the President, his designees, or as otherwise determined herein.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 12 of 26

Section 6.1: Invalid and/or improperly marked votes shall be disqualified and deducted from the total number of qualified voters. Vote Inspectors may only disqualify a vote with unanimous consent from within their group.

Section 6.2: All fractional voting percentages shall be rounded up.

Section 7: Publicly identified voting shall be conducted in the following manner:

Section 7.1: verbal vote results shall be determined by the meeting Chair;

Section 7.2: votes by upraised hand or by standing may be tallied by the meeting Chair or by designated Vote Inspectors;

Section 7.3: each Vote Inspector, when appointed, shall count each table/row and they shall come to a common agreement on that count before advancing to the next table/row.

Section 8: Secret ballot votes shall only be conducted in the following manner:

Section 8.1: secret ballot voting shall only be allowed at Special Meetings;

Section 8.2: ballots shall be completely anonymous;

Section 8.3: any signed and/or disfigured ballot shall be disqualified;

Section 8.4: at all meetings requiring a ballot vote, the Secretary shall supply two identical printed lists of all current members;

Section 8.5: these lists shall be used, by the Vote Inspectors, as the Voter Eligibility Rosters;

Section 8.6: ballots shall be picked up (one member at a time) from the Vote Inspectors at the designated check‐in desk and the member’s name checked off on the first Voter Eligibility Roster upon receipt of same;

Section 8.7: members shall mark their vote(s) on the ballot;

Section 8.8: completed ballots shall be placed into a designated ballot box by the individual members, one at a time and the member’s name checked off the second Voter Eligibility Roster;

Section 8.9: Vote Inspectors shall count deposited ballots to reconcile the tally with the quantity of secret ballots initially issued;

Section 8.10: in the event of a discrepancy between the counts of the two rosters, the two rosters must be compared and reconciled with priority given to the first Voter Eligibility Roster;

Section 8.11: at the conclusion of the certification of the voting, the Chair shall call for a motion to seal the written ballots and a verbal tally taken for approval of the Membership to discharge this action;

Section 8.12: sealed ballots shall be secured for a period of at least one calendar year;

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 13 of 26

Section 8.13: one or more sergeants‐at‐arms, as required, shall monitor the meeting hall and document all persons who egress the premises during the voting process;

Section 8.14: unused ballots must be destroyed after the voting has been certified;

Section 8.15: replacement ballots, due to error or unintentional disfigurement, shall be exchanged at the designated check‐in desk prior to the casting of the ballot into the box. This exchange and the destruction of the invalidated ballot shall be witnessed by at least two Vote Inspectors.

Section 9: Unless otherwise specified herein, a simple majority is required for voting approval.

Section 9.1: In elections, the person who receives the most votes will be deemed the winner for that seat. However, a candidate for election does not need a majority to win, but may win by a plurality.

Section 10: Member votes requiring a two‐thirds super‐majority are:

                         

amendments to the By‐Laws,

 

extension of any limitation on debate

 

shutting off or limiting debate,

 

suspension of something previously adopted,

 

Section 11: Member votes requiring a three‐fourths super‐majority are:

                         

change the type of Corporate entity,

 

disciplinary actions instituted by the Membership,

 

dissolution of the MBTP

 

endorsement of a candidate for public office,

 

selling of assets,

 

Section 12: Endorsement Votes

Section 12.1: Endorsement votes shall not be taken prior to the filing deadline for that public office.

Section 12.1: All endorsement votes shall be by secret ballot.

Section 12.2: Endorsements votes shall be by a primary style elimination vote. Refer to Addendum G for the endorsement voting process.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 14 of 26

ARTICLE VIII: ELECTION PROCEDURES

Section 1: Elections shall be conducted in the Annual and Semi‐annual meetings as determined in Article VI (Sections 4 and 5) of these By‐Laws.

Section 1.1: The President shall announce upcoming elections during the Regular meeting held at least one meeting prior to the Annual and Semi‐annual meetings.

Section 1.1.1: During this meeting, the President shall call for nominations.

Section 1.2: No nominee shall run for more than one specific Officer’s seat and/or one specific Board seat per election.

Section 1.2.1: All nominees shall be present at the nomination meeting and acknowledge their desire to serve unless previous acknowledgement has been communicated to the Board.

Section 1.2.2: No nominations shall be accepted after the nominee list is placed into the hands of the Nominee Vetting Committee.

Section 1.3: At the start of the Annual and Semi‐annual meeting, the Chairman of the Board of Directors will announce the Meeting chair that shall be responsible to conduct the elections. The Meeting Chair shall be the President at the Semi‐Annual Elections and the Vice‐President at the Annual Elections.

Section 1.3.1: In the event that the Chair, designated by this section, is unavailable or incapable of discharging this duty; an alternate Chair shall be appointed by the Board from the remaining Board members who are not candidates in this election.

Section 1.4: The Chair shall announce the roster of candidates before the election begins.

Section 1.5: If campaign speeches are allowed during the election meeting, the nominee and/or supporter(s) shall be allotted a combined maximum time of three (3) minutes to speak on behalf of the nominee (timed by Chair or his designee).

Section 1.6: The voting shall proceed according to the secret ballot process as detailed in Article VII, Section 8.

Section 1.7: The person who receives the most votes will be deemed the winner for that seat.

MBTP By-Laws Membership Ratified Final: 2012-09-17 Page 15 of 26

ARTICLE IX: COMMITTEES

Section 1: A committee is a group of members, appointed by the Board of Directors, for the purpose of working to accomplish specific tasks related to the operation of the MBTP.

Section 1.1: A committee shall consist of no less than three (3) members.

Section 1.2: The members of each Committee shall appoint its own Chair who shall be responsible, through working meetings, to accomplish the tasks and to periodically submit progress report and/or upcoming needs.

Section 2: There shall be two types of Committees: Temporary and Permanent.

Section 2.1: Temporary committees may be appointed by the Membership, the Board of Directors, or the President for a finite period of time, as needed, to accomplish a specific task or function. These shall include, but are not limited to: Auditing, Disciplinary Grievance, Vote Inspectors, etc.

Section 2.1.1: The Auditing Committee is responsible to review and verify the Treasurer’s annual and semi‐annual reports.

Section 2.1.2: The Disciplinary Grievance Committee is responsible to hear appeals to disciplinary actions.

Section 2.1.3: The Vote Inspectors are responsible to oversee the vote counting process.

Section 2.2: Permanent committees may include, but are not limited to: By‐Laws Amendments, Candidate Vetting & Accountability, Events Planning, Fund Raising, Internet Services, Legislative Watch, Media & Public Relations, Membership & Human Resources, Nominee Vetting, Outside Activities Watch & Planning, and Young Adult Activism.

Section 2.2.1: Permanent committees shall be appointed by the Board of Directors and serve for a period of twelve (12) months.

Section 2.3: The By‐Laws Amendment Committee is responsible to determine the ramifications of proposed amendments before presentation to the Board and Membership for final approval.

Section 2.3.1: The By‐Laws Amendment Committee shall consist of no less than five (5) members. Only one member may also be a Board member and this person shall act as a Board liaison.

Section 2.3.2: The By‐Laws amendment process is detailed in Article XI.

Section 2.4: The Candidate Vetting & Accountability Committee is responsible to develop questionnaires for public office candidates (federal, state, and local). The results of completed questionnaires shall be reported to the Membership.

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Section 2.5: The Events Planning Committee is responsible to coordinate the activities of the various sub‐committees for Board sanctioned events. This committee shall have the following sub‐committees: Accounting, Logistics and Security, Oversight, Registration, Speaker Recruitment and Vetting, etc.

Section 2.5.1: The Accounting sub‐committee is responsible to develop and oversee the event budget (with the Treasurer and the Board), manage event revenue and expenditures, ensure that event revenue is securely retained periodically throughout event, report event revenue by category to the Treasurer and the Board, etc.

Section 2.5.2: The Logistics and Security sub‐committee is responsible to communicate with authorities (as needed), coordinate a security crew, coordinate a set‐up crew and a clean‐up crew, determine the layout, identify and fulfill the audio/video needs, identify and fulfill the general needs, etc.

Section 2.5.3: The Oversight sub‐committee is responsible to arrange for booths/tables for outside groups and/or politicians (as needed), set an agenda, implement the itinerary of speakers and entertainers, oversee onsite “green room” for speakers and entertainers, plan and implement the decorations and signage, ensure archival recording (photography and video recording), etc.

Section 2.5.4: The Registration sub‐committee is responsible to hand out educational material and/or fliers (when applicable), hand out our own business cards (as requested), identify and obtain supplies needed for registration, ensure that a business card drop‐off jar is available, ensure that donation jars are available, ensure that sufficient copies of all printed materials are available, plan and oversee attendee registration process, plan and oversee signing of petitions (when applicable), plan and oversee voter registration process (when applicable), prepare for raffles (as needed), etc.

Section 2.5.5: The Speaker Recruitment & Vetting sub‐committee is responsible to recruit speakers, to vet speakers (as applicable), to report speaker proposals and final selections to the appropriate parties, etc.

Section 2.6: The Fund Raising Committee is responsible to raise monies required by the MBTP. They shall deliver collected monies along with detailed reporting to the Treasurer.

Section 2.6.1: Their duties may include, but shall not be limited to: identify what fundraising efforts will be sought and plan accordingly; identify and procure items that will be sold at the event (as applicable); solicit advertisement funds from business and organization sponsors; ensure that a donation jar is available during events; maintain a booth/table at events; etc.

Section 2.7: The Internet Services Committee is responsible to maintain an effective online presence. They shall also assist the membership, through training, in the access of relevant computerized applications.

Section 2.7.1: Their duties may include, but shall not be limited to: develop, maintain, and promote our various websites to be user‐friendly, family‐oriented, and informative; maintain a regular count of attendees who have indicated online their intent to attend events; etc.

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Section 2.8: The Legislative Watch Committee is responsible to monitor Local, State, and Federal Legislative activities and to report on those bills impacting the MBTP mission, and the goals and interests of the Membership.

Section 2.8.1: This committee shall, with the approval of the Board of Directors, communicate to the Membership the need for specific calls to take action(s) in order to encourage legislators to vote in accordance with the MBTP interests.

Section 2.9: The Media & Public Relations Committee is responsible to create event advertisement and to promote the MBTP mission, membership, and events.

Section 2.9.1: Their duties may include, but shall not be limited to: offer invitations to the media to report on official MBTP events; schedule interviews; develop and distribute press kits; ensure that previous attendees are notified of upcoming events; etc.

Section 2.10: The Membership & Human Resources Committee is responsible to promote and increase Membership. They shall also help identify member skills and talents for committee assignments.

Section 2.10.1: Their duties may include, but shall not be limited to: recruitment of new members as on ongoing objective; maintain membership contact information; print membership badges; deliver membership funds to the Treasurer; record member attendance at Meetings; vet new Membership applicants; etc.

Section 2.11: The Nominee Vetting Committee is responsible to validate the eligibility of candidates for elections of MBTP Board of Director positions.

Section 2.11.1: During the first meeting following the Annual meeting the Board shall appoint a Nominee Vetting Committee and the Chair, for the ensuing year. The Nominee Vetting Committee shall consist of five (5) Members of the Membership.

Section 2.12: The Outside Activities Watch & Planning Committee is responsible to monitor and interact with other like‐minded groups.

Section 2.12.1: Their duties may include, but shall not be limited to: gather information for participation in other groups’ activities; recommend booth/table assignments for relevant events; etc.

Section 2.13: The Young Adult & Youth Activism Committee is responsible to foster interest in the MBTP by young adults and promote their membership in the MBTP.

Section 2.13.1: Their duties may include, but shall not be limited to: contact area young adults and youth; help area young adults and youth form TEA Party principled alliances; etc.

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ARTICLE X: SALARIES, EXPENSES, AND REIMBURSEMENTS

Section 1: Salaries

Section 1.1: No Board Member shall for reason of his office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an Officer or Director from receiving any compensation from the organization for duties other than as an Officer or Director, such as a reimbursement.

Section 1.2: The Board of Directors shall hire and fix the compensation of any and all employees and/or independent contractors which they, in their discretion, may determine to be necessary for the conduct of the business of the organization.

Section 2: Expenses

Section 2.1: The Board of Directors shall have the authority to meet the financial obligations of the organization. Said transactions may be itemized in the Monthly Financial Statement and must be itemized by category in the Financial Statements (Annual and Semi‐Annual).

Section 3: Reimbursements

Section 3.1: When two or more Directors or three or more Members are traveling together on Official MBTP business other than to attend Regular meetings, their gasoline expenses may be reimbursed. However, such reimbursement must be for a travel distance of greater than 25 miles and must be previously approved by the Board.

Section 3.2: Supplies, exclusively used for the business operation of the MBTP, shall be reimbursed if previously approved by the Board.

Section 3.3: Other expenses for Official MBTP business may be reimbursed, if previously approved by the Board.

Section 3.4: In all cases, no reimbursements will be made without proper receipts submitted to the Treasurer.

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ARTICLE XI: BY‐LAWS AMENDMENTS

Section 1: An amendment is an addition to these By‐Laws which may replace or nullify an existing Article and/or Section.

Section 1.1: Any Member who presents an amendment, with 20 Member signatures or the signatures of 10% of the total membership of the MBTP (whichever is greater), shall deliver same in writing to the Secretary who shall promptly notify the Board of Directors and the Amendments Committee Chair.

Section 1.1.1: In the event that the total Membership is less than 100 individuals, the signatures of 20% of the total membership of the MBTP shall be required (superseding the prior stated requirement).

Section 1.2: The Board of Directors may propose an amendment to be considered by the Amendments Committee by a passage vote of three‐fourths of the Board. This proposed Amendment shall be approved by the same process as any other amendment.

Section 1.3: All proposed Amendments must be reviewed by the Amendments Committee, and an opinion delivered to the Board no more than six weeks of receipt by the Committee Chair.

Section 1.4: All proposed Amendments must be reviewed by the Board of Directors and an attorney (if required), and all opinions presented to the Membership in a Special Meeting(s) within six weeks of receipt from the Amendments Committee.

Section 1.4.1: This Special Meeting must be announced to the Membership at least two (2) weeks prior to the scheduled date.

Section 1.5: Only after the By‐Laws Amendment Committee, Board of Directors and an attorney have given their opinions on the proposed Amendment(s) may they be presented to the general Membership for discussion and debate.

Section 1.5.1: Each proposed amendment shall be announced to the Membership. During this debate and discussion meeting, the three (3) opinions shall be presented with particular emphasis on intended and unintended consequences.

Section 1.6: Refer to Article VII, Section 10 for the specific amendment ratification percentage required.

Section 1.6.1: The Membership has final approval authority of any amendment.

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ARTICLE XII: NOMINEE VETTING

Section 1: The Nominee Vetting Committee shall have access to the following information on the evening of the election nominations:

                         

The List of Nominees and the position each is seeking

 

Membership Applications for the previous two years

 

Membership Attendance sheets for the previous 12 months

 

Committee Member lists for the previous 12 months

 

The contact information for each nominee

 

Section 1.1: At least three (3) members of the Nominee Vetting Committee shall meet at least twice between the nominations being accepted and the elections in order to verify that all nominees for the Board of Directors have fulfilled the qualifications as stated within these By‐Laws and are willing to serve.

Section 1.1.1: The Nominee Vetting Chair shall promptly notify the Election Meeting Chair of any failures to qualify.

Section 1.1.2: The Election Meeting Chair shall promptly notify any candidates who fail to qualify and the determined cause thereof.

Section 1.2: The Nominee Vetting Committee shall be responsible for the preparation of the election ballots.

Section 1.2.1: Ballots templates found as Addendums E and F shall be used in the Annual and Semi Annual Meeting.

Section 1.2.2: The Ballots shall be transferred to the Vote Inspectors on the night of the election by the Nominee Vetting Chair.

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ARTICLE XIII: DISCIPLINARY ACTIONS

Section 1: The Board of Directors shall be responsible for all Disciplinary actions taken within the MBTP, unless stated otherwise herein.

Section 1.1: Disciplinary actions may be initiated against any MBTP member including one of the members of the Board Directors. These actions must be specifically supported by evidentiary documentation, such as emails, text messages, and affidavits.

Section 1.2: Disciplinary actions initiated by the Membership must be ratified by a three‐fourths vote of the attending members of the MBTP, provided a quorum is present.

Section 1.3: Disciplinary actions initiated by the Board of Directors must be ratified by a three‐fourths vote of the Board.

Section 2: There shall be two types of Disciplinary Actions available: Censure and Revocation of Membership.

Section 2.1: A censure is a written reprimand of an action or behavior contrary to the Code of Conduct (Addendum C) or as deemed necessary on a case by case basis.

Section 2.1.1: A letter of censure shall be composed by the Board of Directors. This letter must either be signed by the person being censured or it may be sent by certified mail with return receipt requested.

Section 2.1.2: A copy of the signed letter of censure or the certified mail return receipt shall be kept on file for a minimum of three (3) years.

Section 2.1.3: Any Censure of a Member shall also consist of a six (6) month probationary period commencing on the date of the letter of censure.

Section 2.1.4: Any letter of censure shall stand unless a grievance is filed within ten (10) business days (refer to Article XIV).

Section 2.2: A revocation of membership is a condemnation of an action or behavior which is so grievous in nature as to require expulsion from the MBTP.

Section 2.2.1: A letter of expulsion shall be composed by the Board of Director and sent by certified mail with return receipt by the Membership Committee Chair.

Section 2.2.2: The certified mail return receipt shall be kept on file permanently.

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Section 2.2.3: Any revocation of membership shall be permanent unless a grievance is filed within ten (10) business days. Otherwise, after this interval, all contact information for said person shall be removed forthwith from the list of members.

Section 3: All Disciplinary Actions taken by the Board of Directors shall be handled as discretely as possible.

Section 4: Voting shall not be permitted by the person against whom the disciplinary action is being taken.

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ARTICLE XIV: GRIEVANCES OF DISCIPLINARY ACTIONS

Section 1: A grievance is an action available to a person who believes they have been unfairly treated as the result of a Disciplinary Action handed down by the Board of Directors.

Section 2: No Grievance hearing shall be allowed as the result of a decision of a disciplinary action delivered by the Membership.

Section 3: Any member who has had a Disciplinary Action imposed on them by the Board of Directors may request a hearing of a membership Grievance Committee. The grieved member may strike up to three (3) Grievance Committee members prior to their first meeting. Stricken committee member(s) must then be replaced by other individual(s).

Section 3.1: There shall be only one grievance hearing allowed per disciplinary action.

Section 4: This committee shall consist of non‐board members chosen from the membership.

Section 5: The committee shall consist of an odd number of members, with a maximum of seven (7), and a chair person who shall be a non‐voting mediator.

Section 6: The committee members chosen shall have a neutral position on the matter before them and shall make their decision based only on the facts presented to them.

Section 7: The Chair makes all procedural decisions, corresponds with the Committee and both parties, handles hearing logistics, and compiles the record of the hearing.

Section 8: The grievance hearing shall consist of five (5) phases.

Section 8.1: The first phase shall be a pre‐hearing conference.

Section 8.1.1: During this meeting, the Chair and both of the parties involved or their representatives shall meet.

Section 8.1.2: The Chair will inform the parties of the grievance process, answer any questions, and entertain a mutual agreement to dismiss the grievance.

Section 8.2: The second phase shall be the initial meeting of the grievance committee.

Section 8.2.1: The initial meeting provides an opportunity for the Chair to acquaint Committee members with the grievance process and answer any questions about the process.

Section 8.2.2: The Chairman will share with the committee any requests made to dismiss the grievance for the committee to consider.

Section 8.2.3: During this meeting, the committee reviews the grievance petition and discusses the cause/merits of the grievance.

Section 8.3: The third phase shall be the hearing of the grievance.

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Section 8.3.1: During this meeting, both sides shall provide either proof of guilt or innocence in the matter at hand in an orderly fashion.

Section 8.4: The fourth phase shall be the deliberations and vote by the committee.

Section 8.4.1: During this meeting, the Chair shall preside over the deliberations and voting process.

Section 8.4.2: To overturn the Board’s decision, a unanimous vote shall be required.

Section 8.4.3: A split vote shall defer to acceptance of the disciplinary action.

Section 8.4.4: Decisions of the committee are final and no further recourse is available.

Section 8.5: The fifth phase shall be the delivery of the decision.

Section 8.5.1: The Grievance Committee Chairman shall deliver the records of the hearing to the MBTP Secretary and then the Committee's decision to the Membership.

Section 8.5.2: Once the decision has been delivered, the committee shall be dissolved.

Section 8.6: If the result of the Grievance Committee is a reversal of the Board’s disciplinary action:

Section 8.6.1: The Secretary shall immediately reinstate the redeemed party to a normal membership status. Or, if the person wishes to leave the group, a full refund of membership dues shall be paid by the Treasurer for the current year.

Section 8.6.2: The Chairman of the Board of Directors shall deliver a letter of apology to the accused party on the floor of the next Regular Meeting after the decision has been reached and reported.

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ADDENDUM A: MEMBERSHIP APPLICATION

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ADDENDUM B: CODE OF CONDUCT

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ADDENDUM C: VOLUNTEER ACTION QUESTIONNAIRE

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ADDENDUM D: ORDER OF BUSINESS

Legend: R=required, O=optional, S=Strongly Recommended, N/A = Not Applicable Order*

Description

Regular

Meeting

Special

Meeting

Annual

Meeting

Semi‐Annual

Meeting

1

Opening Prayer & Pledge of Allegiance

R

R

R

R

2

Roll Call (quorum confirmation)

R

R

R

R

3

Welcome New Members/Visitors

S

N/A

N/A

N/A

4

Preceding Meeting Minutes

R

O

R

R

5

Announcements

O

O

O

O

6

Videos / Entertainment

O

O

O

O

7

Patriot Focus / Guest Speakers

O

O

O

O

8

Committee Reports

O

O

O

O

9

Officers’ Reports

O

O

R

R

10

Old and Unfinished Business

R

O

O

O

11

New Business

R

O

O

O

12

Open Discussion (as time permits)

O

O

O

O

13

Closing Prayer

S

S

S

S

14

Adjournment

R

R

R

R

15

* Some circumstances may necessitate re‐sequencing.

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ADDENDUM E: JANUARY ELECTION BALLOT SAMPLE

MBTP Annual Election Ballot

January _______ _________

CURRENTLY HELD BY NOMINATIONS FOR SEAT (CIRCLE ONLY ONE PER SEAT)

OFFICER SEATS

President ________________ 1______________ 2_____________ 3_____________ 4_____________

Secretary ________________ 1______________ 2_____________ 3_____________ 4_____________

BOARD SEATS

Board Seat 1 ________________ 1______________ 2_____________ 3_____________ 4_____________

Board Seat 3 ________________ 1______________ 2_____________ 3_____________ 4_____________

* Current Chairman of the Board

** Will not be returning to the seat

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ADDENDUM F: JULY ELECTION BALLOT SAMPLE

MBTP Semi‐Annual Election Ballot

July _______ _________

CURRENTLY HELD BY NOMINATIONS FOR SEAT (CIRCLE ONLY ONE PER SEAT)

OFFICER SEATS

Vice‐President ________________ 1______________ 2_____________ 3_____________ 4_____________

Treasurer ________________ 1______________ 2_____________ 3_____________ 4_____________

BOARD SEATS

Board Seat 2 ________________ 1______________ 2_____________ 3_____________ 4_____________

Board Seat 4 ________________ 1______________ 2_____________ 3_____________ 4_____________

* Current Chairman of the Board

** Will not be returning to the seat

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ADDENDUM G: ENDORSEMENT VOTING PROCESS

The 1st vote ballot will list all candidates running for the office and their political party affiliation. The results will identify the top three candidates who will proceed to the second vote ballot.

The 2nd vote ballot will list the top three candidates. The results will identify the top two candidates who will proceed to the third vote ballot.

The 3rd vote ballot will list the top two candidates. The result will identify the final candidate who will proceed to the fourth vote ballot.

The 4th vote ballot shall be for the endorsement vote to be taken of the Membership.

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The 1st vote ballot will list all candidates running for the office and their political party affiliation. The results will identify the top three candidates who will proceed to the second vote ballot.

The 2nd vote ballot will list the top three candidates. The results will identify the top two candidates who will proceed to the third vote ballot.

The 3rd vote ballot will list the top two candidates. The result will identify the final candidate who will proceed to the fourth vote ballot.

The 4th vote ballot shall be for the endorsement vote to be taken of the Membership.

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AMENDMENT i: RESERVED FOR LATER

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